OFFICE OF THE MUNICIPAL ACCOUNTANT
CONTACT DETAILS
SERVICES OFFERED
SERVICE 1: PRE-AUDIT AND PROCESSING OF DISBURSEMENT VOUCHERS FOR PAYMENT
Checklist of Requirements:
- Disbursement Voucher (2 copies)
- Obligation Request (OBR) (2 copies)
- Purchase Request (2 copies)
- Purchase Order or Contract (2 copies) with stamped received by the Commission on Audit (COA)
- Acceptance and Inspection Report (2 copies)
- BAC Resolution (1 copy)
- Canvass ( 2 copies for each supplier) if using the Alternative Mode of Procurement
- Bidding documents (if Bidding)
- Other Necessary documents (such as billing statement, charged invoice, delivery receipts, attendance sheet)
- If financial assistance: Certificate of Indigence, Medical or Death Certificate, Case Study
- If Local and Foreign Travel: Approved Travel Order, Approved Itinerary of Travel, Invitation Letter, Certificate of Appearance
| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME |
|---|---|---|---|
|
Forward the disbursement vouchers to the Office of the Municipal Accountant |
Receives the disbursement voucher with the necessary document |
None |
5 minutes |
|
|
Pre-audit the disbursement voucher |
|
20 minutes |
|
|
Prepare Journal Entry Voucher to record the transaction |
|
1 minute |
|
|
Final Review and certifying of financial documents |
|
5 minutes |
|
Forward complete documents for check issuance |
Forward documents to Treasurer for check preparation |
None |
2 minutes |
|
|
TOTAL |
|
33 minutes |
SERVICE 2: RECEIVING AND CHECKING OF BARANGAY FINANCIAL DOCUMENT
Checklist of Requirements:
| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME |
|---|---|---|---|
|
Submit the duly accomplished Request Form |
Receive and verify client employment record. Prepare and sign certificate of employment. Forward certification to the office of the Mayor for signature. |
None |
10 minutes |
|
Receives Certificate of Employment |
Release signed document |
None |
2 minutes |
|
|
TOTAL |
|
12 minutes |
